Azamino One-stop LLC/Azamino One-stop Administrative Lawyer's Office recognizes that the appropriate handling of personal information and specific personal information including individual number (hereafter referred to as "specific personal information"), is our social responsibility. We have adopted the following privacy policy which has been made known to all partners and employees (including temporary staff and hereafter totally referred to as "all employees"). We will ensure that all practical measures are taken to protect personal information and specific personal information, as well as paying due attention to the handling of such information.

I. Privacy Policy

1. We will comply with applicable laws and other regulations relating to the appropriate handling of your personal information and specific personal information.

2. We will collect your personal information and specific personal information appropriately, notify and announce the purpose of use of the personal information and use the information within the scope of such purpose, except as otherwise not required by laws and regulations.

3. We will not collect special care-required personal information without your prior agreement, unless stipulated as an exception under the laws and regulations.

4. We will educate all employees so that they understand the importance of personal information and specific personal information and handle your personal information and specific personal information appropriately.

5. We will make efforts to prevent unauthorized access to your personal information and specific personal information, to protect the information from loss, falsification and leakage and take appropriate security measures.

6. We will not supply your personal information to third parties without your prior agreement, unless exempt from specification is clarified in laws and regulations. We will also not supply your specific personal information and special care-required personal information to third parties, unless otherwise required by laws and regulations.

7. We will properly fulfill the confirmation and record obligations stipulated by laws and regulations when we supply or receive personal information to/from third parties, except as otherwise not required by laws and regulations.

8. When outsourcing the handling of your personal information and specific personal information, we will appropriately supervise such party so that your personal information and specific personal information will be securely managed.

9. We will make ongoing efforts to review and improve the management system and measures to protect personal information and specific personal information.

II. Handling of Personal Information

(1) Purpose of Use of Personal Information

1. Advising services, Contracting services and Agency services (including Decision support relate to objective and working process, Organizational planning, People & Change management, Budget management, Financial management, Market research, Survey and Report, etc.).

2. Providing of information via our email or Website.

3. Information and administrative matters on seminars and workshops.

4. Selection at the time of recruitment and personnel management of all employees.

5. Recommendation/ statistics/ research, etc. on services specified in 1.

6. Performing related procedures on Reporting based upon requests from public agencies (including any bodies designated by public agencies) both domestically and internationally.

7. Response to your queries.

The above purpose of use will be announced in the privacy policy on our Website. In case personal information is to be received in written form directly from you, the purpose of use will be specified to you in advance unless exempt from specification is clarified in laws and regulations.

(2) Purpose of Use of Specific Personal Information

1. Performing related procedures to public agencies for services received from you.

2. Performing services related to acquisition, use, storage, provision, deletion or disposition of specific personal information (affairs using the individual number, affairs related to the individual number, and etc.).

3. Performing related procedures such as providing social security required by laws and regulations to all employees, and tax related procedures.

The above purpose of use will be announced in the privacy policy on our Website. In case specific personal information, etc. are to be received in written form directly from you, the purpose of use will be specified to you in advance, unless exempt from specification is clarified in laws and regulations. Specific personal information, etc. received directly or indirectly in the form other than above, is also used within the scope necessary for accomplishing the purpose of use. Specific personal information is not to be collected, used or provided to third parties for the purpose other than that defined in laws and regulations.

(3) Shared Use

Personal information collected may be shared and used within the scope of the above purpose of use of personal information, by our designated contractors if this is required for conducting our business. Personal information to be shared and used will be as follows. Personal information may be provided to our designated contractors in writing, via email or in electronic form.

·   Name, age, address, telephone number, fax number, email address, workplace, department, job title.

·   Matters relating to inquiries or services to be provided.

·   Matters contributing to the provision or improvement of our service.

We are responsible for managing the shared use of collected personal data.
Specific personal information collected will not be shared with our designated contractors, unless it is required within the scope of the above purpose of use of specific personal information.

(4) Implementation of Security Measures

In order to ensure the accuracy and security of personal information and specific personal information, we will implement security measures including information security measures to prevent unauthorized access and to protect personal information and specific personal information from loss, destruction, falsification and leakage. We will also promptly correct any security measures if it is recognized that an improvement is required.
Furthermore, we will establish personal information and specific personal information protection rules and management system based on this policy and make ongoing efforts to review and improve such rules and system.

(5) Handling Anonymously Processed Information

When producing anonymous processed information, we will comply with the standards stipulated by laws and regulations and implement appropriate safety control measures.

(6) Procedures for Responding to Requests for Disclosing Personal Data in Possession

The procedures for responding to requests to disclose (notification of purpose of use, disclosure, amendment, addition, deletion, cessation of use, elimination, cessation of provision to third parties) personal data possessed by us are as follows.
If you would like to request for a disclosure, please contact us by following the procedures in the next section. Please note that you will be asked to bear the actual expenses required for such disclosure.

 (7) Comments and Inquires on the Handling of Personal Information and Specific Personal Information

We will respond to your comments and inquires on the handling of personal information and specific personal information appropriately. Please contact us via the following email address for any comments and inquires on the Privacy Policy.

【Contact for Inquires on Personal Information and Specific Personal Information】
Azamino One-stop LLC/Azamino One-stop Administrative Lawyer's Office
2-5-27, Azamino-minami, Aoba-ku, Yokohama 225-0012
contact@aosjp.com

Hiroshi Yoshida
Representative Partner

Kiichi Yoshida

Representative Administrative Lawyer